01 Core Platform
Base Rent RMS
Central Fleet Operations, Gantt & Counter CRM
NEXT-GEN CAR RENTAL CRM | Web & App Ready
The complete CRM for car rental companies. Built to scale your fleet.
Base Rent unites vehicle reservations, mobile yard inspections, and direct online bookings into one focused operating platform. Built for counter staff, yard attendants, and fleet managers.
✓ 3-in-1 Suite: CRM, Damage & Web
✓ Run Anywhere: Web & App Option
✓ Zero Commissions
Base Rent Fleet Command · Web & App
THE BASERENT SUITE · 3-IN-1 OPERATING ECOSYSTEM
Three specialized softwares. One unified platform.
While engineering the ultimate car rental CRM, we crafted three complementary products. Deploy each software standalone or unite all three with real-time bi-directional sync.
Base Rent RMS
Central Fleet Operations, Gantt & Counter CRM
The central command center for car rental businesses. Manage vehicle availability, dynamic drag-and-drop booking schedules, customer profiles, rates, and digital rental agreements in one unified workspace.
INCLUDED CAPABILITIES
- Real-time fleet Gantt timeline & conflict detection
- Automated digital rental agreements & glass e-signatures
- Driver license KYC records & complete renter history
- Dynamic seasonal rate rules, deposits & VAT invoicing
0 Double-Bookings
< 30s Contract Dispatch
24/7 Live Fleet Sync
23 Active Vehicles Drag-and-drop Gantt ready
Zero Double-Bookings Automated turnaround buffer
DEPLOYMENT VERSATILITY
Run in your browser or install as a native app on counter & yard devices.
Rental operations don't only happen behind an office desk. Whether your team is checking customers in at the terminal counter or walking the lot with an iPad, Base Rent is engineered to accompany your daily workflow.
Web & Desktop App
Rental Counter & Back-Office
Run Base Rent on your front-desk monitors or dispatch laptops. Enjoy full keyboard shortcuts, multi-tab workflow, split-screen reservation charts, and fast customer contract generation.
Mobile & Tablet App
Lot Attendants & Yard Check-In
Take Base Rent straight to the parking lot. Yard staff can scan vehicle QR codes, complete walkaround inspections, take damage photos, check fuel/mileage, and obtain customer signatures on glass.
Continuous Sync
Fast & Resilient Cloud Architecture
Keep operations moving smoothly even during yard Wi-Fi dead-zones. Changes cache locally and synchronize seamlessly with the main database the instant connection is re-established.
Want to test Base Rent on your team's specific hardware? We support Windows, Mac, iPad, iPhone, and Android devices.
Book a Demo! →CORE PLATFORM CAPABILITIES
Built for Every Critical Touchpoint of Your Fleet
From direct customer booking and electronic deposits to yard inspection and broker distribution, Base Rent brings 11 mission-critical operations into one seamlessly synchronized system.
DIRECT REVENUE
Booking Engine
Direct website reservations with dynamic seasonal rates, add-on upsells, and instant confirmation with 0% commissions.
Explore feature PAYMENTS & DEPOSITS
Virtual POS
In-app credit card charging, pre-authorized security deposit holds, remote SMS payment links, and 1-click return releases.
Explore feature PAPERLESS DESK
Digital Signature
Legally binding e-signatures on counter tablets, phones, or desk glass with automatic PDF delivery and cloud archiving.
Explore feature VISUAL LOT PROOF
Damage Recorder
Interactive 3D body diagram with millimeter damage pinpointing, 4K timestamped lot photos, and signed return condition proofs.
Explore feature PENALTY RECOVERY
Fines Tracking
Automated traffic ticket ingestion, highway toll transponder matching, renter notification, and instant admin fee debiting.
Explore feature 5-STAR REPUTATION
Marketing Automation
Automated post-rental Google review requests, pickup directions, abandoned booking recovery, and seasonal loyalty codes.
Explore feature NATIVE MOBILITY
Counter & Yard App
Native iOS & Android attendant app with timestamped damage photos, vehicle barcode scanning, and offline lot sync.
Explore feature FRAUD PREVENTION
Identity & KYC
Biometric AI driver license scanning, identity verification, cross-border validity checks, and automated renter profile creation.
Explore feature FINANCE & INVOICING
Accounting Tools
Automated localized VAT invoicing, multi-currency revenue ledgers, and seamless export/API sync with popular cloud accounting suites and ERPs.
Explore feature TELEMATICS & FUEL
GPS Tracking
Live fleet GPS map, automated return odometer reading, fuel & EV battery levels, and instant geofence perimeter alerts.
Explore feature GLOBAL OTAS
Broker API
Two-way XML/REST connection with major online rental broker aggregators and OTAs for automated booking ingestion.
Explore featureINTEGRATED RENTAL LIFECYCLE
How the 3 softwares work together
See how a reservation flows smoothly from direct web booking to lot damage verification and vehicle turnaround.
01
Website Builder Customer Books Online
Renters choose dates and vehicles on your branded website. Live rates and availability sync directly from Base Rent CRM.
02
Base Rent RMS Desk Prepares & Dispatches
Front desk reviews booking, verifies driving credentials, and pre-assigns the optimal clean vehicle from the fleet calendar.
03
Damage Recorder App Lot Handover & Damage Recording
Attendant walks the car with the customer using the mobile app, logs odometer/fuel, snaps photos of any existing blemishes, and collects signature.
04
Connected Platform Quick Return & Auto-Turnaround
On vehicle return, staff verifies condition against the check-out baseline. The vehicle status automatically updates to "Cleaning/Inspection" in the CRM.
< 60s Average lot check-in time with digital signature
100% Photo-verified damage audit trail on every checkout
0% Commission fees paid on your direct website bookings
3-in-1 RMS CRM, Damage Scanner & Web Builder together