Built around the real details of car rental operations.
From counter payments and paperless contract sign-offs to live GPS telematics, damage recording, fines tracking, and global broker distribution. Every feature is engineered to eliminate manual spreadsheets, prevent scheduling mistakes, and maximize fleet revenue.
Direct Booking Engine
Zero-commission direct reservations on your custom website
Empower travelers to search dates, calculate dynamic seasonal rates, select car categories, add extras (GPS, child seats, insurance tiers), and reserve directly 24/7 without losing 15–25% in aggregator commissions.
- Real-time live fleet availability calendar sync
- Multi-tier dynamic seasonal pricing & duration discounts
- Mobile-optimized direct checkout with instant confirmation
- Custom brand styling embeddable into any website
Virtual POS (Integrated Payments)
In-app card processing, pre-authorizations & deposit holds
Modern payment processing built directly inside the rental workflow. Securely charge credit cards, place pre-authorization holds on security deposits, and trigger automatic deposit releases without bulky external card terminals.
- Instant in-app credit/debit card charging with digital receipts
- Security deposit pre-authorizations held on customer cards
- Remote payment links sent via SMS or Email for advance deposits
- One-click automated deposit release upon clean car return
Digital Signature (Paperless Desk)
Legally binding contracts signed on tablets, phones, or desk glass
Eliminate printed paper contracts, physical filing cabinets, and missing documents. Present rental terms, insurance disclosures, and vehicle condition diagrams for instant touch sign-off with permanent cloud archiving.
- Legally binding electronic signatures with timestamp & IP logging
- Auto-generated PDF rental agreements delivered instantly to customer email
- Integrated condition report sign-off before vehicle release
- Instantly searchable contract archives by plate, reservation, or customer name
Identity & KYC Verification
Biometric AI driver license scanning & international fraud prevention
Protect your fleet against fraudulent rentals and identity theft. Attendants scan customer driver licenses and passports with instant AI authenticity validation, biometric selfie face matching, and cross-border driving eligibility checks.
- Instant OCR scanning of international driver licenses & passports
- Biometric liveness selfie verification to eliminate impersonation
- Automated customer profile generation directly in Base Rent RMS
- Blacklist and high-risk renter detection across partner networks
Accounting & Invoicing Tools
Automated localized VAT invoicing, reconciliation & general ledger sync
Streamline your rental bookkeeping. Generate compliant VAT tax invoices, split agency commissions, track customer balances, and synchronize daily journal entries seamlessly with leading cloud accounting and ERP suites.
- Automated localized VAT/sales tax calculation and multi-currency billing
- One-click invoice generation delivered straight to customer email
- Standardized automated reconciliation for leading cloud accounting ledgers & ERPs
- Comprehensive P&L and vehicle revenue depreciation reporting
Marketing Automation
Automated Google reviews, pickup reminders & loyalty campaigns
Put your fleet marketing on autopilot. Automatically trigger 5-star Google review requests after successful returns, rescue abandoned booking inquiries, send pickup directions, and re-engage repeat renters with loyalty coupons.
- Automated post-rental Google review request sequences via SMS/Email
- Abandoned reservation recovery to recapture lost website traffic
- Automated pickup reminders with counter directions & required documents
- Seasonal loyalty discount campaigns and personalized promo codes
Counter & Yard Mobile App
Native iOS & Android app for vehicle walkarounds & quick check-ins
Give lot attendants and counter agents the ultimate mobile tool. Perform complete walkaround inspections, snap timestamped high-resolution photos, scan customer driver licenses, and operate reliably even when yard Wi-Fi drops.
- Photo-guided walkaround check-in/out with millimeter damage pinpointer
- Barcode and QR code vehicle badge scanner for instant pull-up
- Complete check-in or return flow completed in under 90 seconds
- Offline-resilient architecture with automated background cloud sync
Damage Recorder (Visual Lot Proof)
Interactive vehicle walkaround with millimeter damage pinpointing & 4K photos
End checkout disputes and protect your vehicle equity. Attendants guide renters around the car using an interactive 3D body diagram, tap to pinpoint scratches, dents, or windshield chips, and capture timestamped high-resolution photos.
- Interactive body diagram with pinpoint damage severity tagging (scratch, dent, crack)
- Timestamped 4K photo evidence linked permanently to the digital contract
- Before-and-after comparison view during vehicle return in under 60 seconds
- Digital sign-off on glass before car leaves the lot with PDF email receipt
GPS Tracking & Telematics
Live location, automated odometer sync & fuel readings
Connect your fleet directly to Base Rent via open telematics hardware. Monitor live vehicle locations on an interactive map, sync exact mileage upon return, track fuel/EV battery levels, and receive instant geofence breach alerts.
- Live GPS vehicle fleet map with movement and ignition status
- Automated odometer mileage logging directly into rental contracts
- Real-time fuel gauge and EV battery percentage monitoring
- Speeding alerts, geofence perimeter warnings & immobilizer integration
Traffic Fines & Toll Tracking
Automated traffic ticket ingestion, renter assignment & admin fee debiting
Never lose revenue on customer traffic violations or highway tolls. Automatically match speed camera tickets and highway transponder records to the renter on duty, generate police transfer notifications, and debit processing fees.
- Automated electronic highway toll and traffic fine ingestion by license plate
- Instant contract matching based on timestamped infraction records
- Automated police driver identification declaration generation
- One-click admin surcharge debiting from the customer pre-auth hold
Broker API (OTA Distribution)
Two-way XML/REST connection with rental brokers & aggregators
Expand your rental sales worldwide. Connect your live fleet availability and rate matrices directly to global car rental brokers and OTAs with zero manual double-entry.
- Automated two-way live rate and fleet availability distribution
- Instant broker reservation ingestion straight into the RMS calendar
- Dynamic rate parity rules and broker channel commission tracking
- Automated stop-sale triggers when fleet utilization reaches peak capacity
Three specialized softwares. All 11 core features included.
You don’t need 5 different disconnected software tools to run your rental brand. Base Rent packages the Booking Engine, Virtual POS, Digital Signature, Identity & KYC, Accounting Tools, Damage Recorder, Fines Tracking, Marketing Automation, Yard App, GPS Tracking, and Broker API into a single cohesive platform.