01
Interactive Fleet Timeline (Gantt)
Drag-and-Drop Reservation Scheduling with Zero Friction
Eliminate booking clashes and double-bookings forever. The interactive multi-vehicle timeline gives counter agents an instant visual panorama of fleet occupancy, turnaround cleanings, maintenance windows, and upcoming pickups.
- ✓ Drag-and-drop vehicle extensions, swaps & room adjustments
- ✓ Automated buffer windows for washing, refueling and lot transfers
- ✓ Color-coded operational statuses: Reserved, On Rent, Due Return, Service
- ✓ Instant conflict warnings if maintenance or reservations overlap
02
Paperless Digital Agreements
Legally Binding E-Signatures on Counter Glass or Phone
Throw away paper contracts and physical filing cabinets. Base Rent automatically generates formatted digital rental agreements with custom terms, rate breakdowns, insurance selections, and captures customer signatures on counter glass.
- ✓ Full legally binding e-signature compliance with IP and timestamp logging
- ✓ Auto-generated PDF agreements dispatched immediately to customer email
- ✓ Instant driver identification attachment from lot inspection app
- ✓ Permanent, searchable contract cloud archive by license plate or booking ID
03
Dynamic Rates & Yield Rules
Maximize Fleet Revenue per Vehicle with Smart Pricing Rules
Set dynamic seasonal rates, duration tiers, and weekend multipliers with precision. Base Rent enforces rate parity and automatically adjusts prices across direct web channels and OTAs as fleet utilization peaks.
- ✓ Multi-tier duration pricing: 1–3 days, 4–7 days, 14+ days, monthly rates
- ✓ Dynamic weekend and seasonal peak multipliers with automatic activation
- ✓ Add-on upsell management: GPS, child seats, extra drivers, CDW tiers
- ✓ Automated stop-sale triggers when category utilization exceeds 95%
04
Driver CRM & KYC Verification
AI License Scanning, Customer Records & Fraud Shield
Every driver interaction is remembered. Attendants scan driver licenses and passports with automated OCR extraction. Customer profiles link rental frequency, traffic fine history, damage claims, and personalized VIP rates.
- ✓ Instant optical recognition (OCR) of international driver licenses
- ✓ Biometric selfie face matching to prevent identity fraud and vehicle theft
- ✓ Full renter history: previous agreements, mileage logged, and payment methods
- ✓ Blacklist alerts: instant warning if high-risk or barred drivers attempt booking
05
Multi-Depot & Fleet Logistics
Coordinate Multiple Airport Counters and Downtown Stations
Operate smoothly across multiple rental counters, airport terminal drop-offs, and remote storage yards. Track one-way rental fees, inter-branch car transfers, and stage ready-to-rent inventory exactly where demand peaks.
- ✓ Multi-branch location switching with segregated counter staff views
- ✓ One-way rental drop-off tracking with automated re-positioning fees
- ✓ Yard staging queue: Cleaned → Inspected → Ready at Counter
- ✓ Odometer and fuel reconciliation across regional depots
06
Invoicing & Accounting Sync
Automated Localized VAT Billing & General Ledger Integration
Keep accountants happy with zero manual spreadsheet exports. Base Rent calculates localized VAT, splits broker commissions, tracks card deposits, and syncs daily revenue ledgers directly with your accounting software.
- ✓ One-click compliant VAT invoices and credit notes sent to customers
- ✓ Multi-currency billing with real-time exchange rate calculation
- ✓ Two-way daily journal reconciliation with QuickBooks, Xero & ERPs
- ✓ Automated P&L ledgers and depreciation tracking per individual vehicle
